Execute While You Plan.

Planning an event? Start with a check list.

Separate them into sections of like items.
Food
Audio/Visual
Presentation
Invitations
Etc.

Then start compiling all the pieces you will need for each piece of your event. Plan for everything. Secondary audio options, vegetarian dishes, microphones, welcome gifts, email lists- everything down to extension cords and pens.

If you have help, assign out entire sections, make it s team effort (you’ll be less stressed).

More importantly than planning early, execute early. Don’t wait till the day of the event to pick up the decorations, go get them as soon as you have a free moment. There will be plenty of other last minute details, so you’ll be glad you did.

Organize your supplies before you get there. I like to use boxes that have everything neatly organized with the most crucial set up pieces on top. At the end of the event, I can just throw everything back into the box and organize it in the morning.

Take advantage of return policies. Not sure if you’ll need 2 or 3 extension cords? Buy 3. If you don’t use it, return it. If you do use it, it may be worth holding on to for your next extravaganza.

Need audio or video equipment? If you’re not sure how to use this stuff, ask your event sight if they will have someone available to help you. If not, head over to your nearest rental place and have them show you how it works. I recently used Diamond Rental. If they’re in your area, take advantage! They will walk you through anything!

Remember to start planning and executing at the same time. There’s no reason to wait till the last 48 hours to pull it together. 

Happy Planning!

 

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